Document Management / Document Management Systems (DMS), is an automated digital smart way for optimizing, securing, capturing, digitizing, tagging, approving, and completing tasks with organization’s business files. And is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.
Hundreds of organisations users in can accessed to manage, share and archive the files they need to keep their business running.
It can help and organize all of your files and data in one place, keep track of all of your critical documents, speed up your workflow, improve accuracy and provide around the clock access to documents from any part of the world.
Document Management Process used to capture, track and store electronic documents such as PDFs, word processing files and digital images of paper-based content. … It provides benefits such as document security, access control, centralized storage, audit trails and streamlined search and retrieval.
Features & Advantages
Manage Your Workflow: Documents requiring immediate attention can be assigned to different users. Track the status of each document as it cycles through your team.
Support Remote Users: A Remote Desktop Connection supports both PC and Macintosh users. Authorized users can access the data at any time, anywhere.
Export Rapidly: Documents can be emailed or sent to any Windows folder in their original format or can be converted into a PDF.
Extracting Text Has Never Been Simpler: Using DocuXplorer’s text extraction feature, you can easily capture text from a PDF or electronic document for quick and easy keyword searches from within the document. With our new Unicode version, DocuXplorer users can now extract text in English, German, Arabic, Russian, Japanese or even Tagalog!
Easily Integrate Your In-House Software: Integrating your current in-house software program into DocuXplorer is quick and easy using our Application Programming Interface (API) tool.
“If you can’t fly then run. If
you can’t run, then walk.
And, if you can’t walk, then
crawl, but whatever you do,
you have to keep moving
forward.” — Martin Luther King
Maintain Audit Trail: Whether it’s because of government regulations or because you simply want to keep track of what your users are doing, DocuXplorer has you covered by providing a documented audit trail.
OCR in 27 Languages: Optical character recognition (OCR) is the electronic conversion of scanned images of typewritten or printed text into machine-encoded text. DocuXplorer’s advanced, built-in OCR functionality allows users to search for text that has been OCR’d in English, Spanish, Italian, German and (more).
Control Document Versions: Maintain and track a history of changes you and other users make to any file type you store in DocuXplorer.
Secure Documents: We know how important both internal and external document security is to our clients. Our software’s back-end security features and encryption technology ensures we are compliant with all government requirements for document security including HIPAA, SEC, Sarbanes-Oxley and FINRA. Our built-in multilevel security system ensures your confidential data is safeguarded.
Microsoft Office Integration: DocuXplorer’s MS Office integration enables easy editing of office documents while working directly within these applications. Our integration with Outlook also allows users to save emails and attachments to DocuXplorer as well as attach documents to new emails from within Outlook.
